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Content Editing

In the Typefi Publish workflow, content is separate from design, allowing content specialists to focus on the processes associated with content — writing, editing, curation.

Content tools can be chosen to suit your workflow systems and requirements. Standard content tools include:

  • Microsoft® Word®, configured with the Typefi Writer add-in. There is also integration support for other Word add-ins such as XML and equation editing tools, for example, Inera eXtyles® and MathType® from Design Science.
  • Google Docs™, using the Typefi Add-on for Google Docs.
  • Excel® spreadsheets and databases such as content management systems: content is exported as XML for automated import into Typefi Publish.

In Word and Google Docs, content is tagged as XML by the simple application of styles — no coding is needed at all — and insertion of Typefi components via the Typefi Writer add-in (Word) or Typefi Add-on (Google Docs). The components and styles correspond to the XML schema defined in the template.

Applying a style takes only a single click on an unstyled paragraph, while pre-existing styles can be replaced by Typefi styles globally across the document.

The content author or editor can mark content as belonging to a specific section, eg Title Page, and insert any required content for that section, without having to worry about formatting or layout (which might differ according to the template and output needed). An automated Table of Contents only requires an editor to insert the correct Contents section at the appropriate place in the document.

Similarly, complex layout components such as images, tables, figures, equations and text boxes are inserted simply by selecting the components on the page.

Content is validated and composed from within the document by clicking on a button that sends content to the Typefi Engine. XML content can also be composed by third-party applications using Typefi Publish as a web service via the Web Services Interface (WSI).

True single-source publishing

The same content can be flowed for composition into any template or format defined in the project Job Options — true single-source publishing.

It’s not only different layouts that can be applied to the same content. Inside the same content document, an editor can label specific words or paragraphs as conditional text, and set the rules for when that text should be included. Examples include applying US and UK spelling conditional on the publication destination, to include or exclude content specific to print or web, alternative languages for different markets, or for different levels of user (eg including answers to quiz questions in a teacher version but not in a student version of a textbook).

Instant proofing

After composition, and in just a few seconds for short documents and a few minutes for long documents, Typefi Publish returns a PDF proof to the editor. With almost instant review, editors can make whatever changes are necessary and send the job again.

The Typefi approach to workflow allows authors and editors to focus on the content without being distracted by formatting tasks other than the application of styles. The ability for editors to instantly review proofs means the end of the traditional, time-consuming production cycle: no more sending content files to others for layout, waiting days or weeks for the proofs, and repeating this lengthy cycle until all edits are final. This is just one way Typefi Publish reduces production times dramatically.

Key workflow benefits

  • Faster, more consistent production
  • Automated composition saves manual labour
  • Improves design quality
  • Separates content processes from design processes
  • Centralises asset management
  • Single-source XML publishing